Shift Active — Supervisor 06:00 → 14:00

2h 34m on shift

Today's Sales

$24,302

↑ 12.4% vs yesterday

Till Balance

-$12.50

Variance detected

Fuel Volume

14,302 L

↓ 2.1% vs last week

Staff on Shift

4

2 Attendants, 2 Supervisors

Tank 4 (E10) Low Level Site 01 · 4 min ago

Current level: 8.2% (1,640L). Below critical threshold of 10%. Auto-SMS triggered to supplier.

Large Float Variance POS 02 · 12 min ago

Variance of -$12.50 detected on Till #2. Attendant: Sarah J.

Stock Reorder Required C-Store · 1h ago

6 products have fallen below reorder point including: Coca-Cola 600ml, Spring Water 1.5L.

1

ULP

Idle

2

DSL

Auth

3

P95

$42.50

4

E10

Idle

5

DSL

Done

6

ULP

DRIVE-OFF

7

P98

Idle

8

LPG

Fault

ULP 91

72%

PULP 95

45%

Diesel

18%

E10

8%

Tank Level Dashboard

Real-time Automatic Tank Gauge (ATG) Monitoring

Wet-Stock Reconciliation

Daily reconciliation of fuel inventory vs sales

Total Book Stock

142,450.22 L

Total ATG Physical

142,398.10 L

Net Variance

-52.12 L

Variance %

-0.03%

Fuel Grade	Opening (L)	Received (L)	Sales (L)	Book Stock (L)	ATG Physical (L)	Variance (L)	Status	Actions

Create Product

Define product details, pricing, and stock rules

Product Identification

Barcode (EAN-13/8) Y

PLU Code Y

Product Name Y

Category Y

Supplier Y

Pricing & Tax

Sell Price (inc GST) Y

$

Cost Price (ex GST) Y

$

GST Rate Y

10% Taxable 0% GST-Free

Stock Management

Reorder Point (units) Y

Reorder Qty (units) Y

Max Stock Level Y

Unit of Measure Y

Restrictions & Status

Age Restricted

Triggers ID check at POS

Product Active

Visible in POS and reorder alerts

Receive Stock

Confirm delivery lines against purchase orders

Link Purchase Order C

Scan Product Barcode

🔍

Delivery Docket # Y

Received Items

Product	Ordered	Received (qty)	Unit Cost	Condition	Expiry Date	Actions

Purchase Order

Generate stock orders for suppliers

Supplier Y

Expected Delivery Y

Delivery Site Y

Order Line Items

Product	Ordered Qty	Unit Cost (ex GST)	GST Rate	Line Total	Actions

Log Wastage / Shrinkage

Record stock loss due to damage, expiry, or theft

Product Y Current SOH: 0 units

Quantity Y

Wastage Reason Y

Date of Wastage Y

Attendant/Supervisor Notes C

Photo Evidence N

📷

Click to upload or drag photo evidence

JPG or PNG, max 5MB

Estimated Inventory Loss Value: $0.00

Member Profile

Manage loyalty settings and balance for Alex Thompson

Personal Information

First Name Y

Last Name Y

Email Address Y

Mobile Phone Y

Date of Birth

Status Y

Available CPL Discount

12.5 c/L

Expiry: 24 May 2026

Transaction History

Date	Activity	Amount	Balance

Member Directory

Showing 0 members

Member ID	Full Name	Contact	Tier	Points Balance	Total Spend	Last Visit	Actions

Loyalty Earning Rules

Configure how members earned points and discounts

Staff Roster

Week: 16 Mar — 22 Mar 2026

Time

MON

16 Mar

TUE

17 Mar

WED

18 Mar

🕒

Clock Station

Select your name to begin shift

📍 Site Geofence Active (Within 200m)

Shift Handover

End of Shift — Day Lead to Afternoon Lead

GST / BAS Reporting

ATO-Compliant Business Activity Statement Summary

Period

Entity / ABN

Sites

Actions

Sales & Collected GST

G1 — Total Sales (inc GST) $542,890.40

G2 — GST-Free Sales $12,450.00

1A — GST on Sales (Collected) $48,221.85

Purchases & GST Credits

G10/G11 — Total Purchases (inc GST) $388,420.15

1B — GST Credits (Paid) $35,310.92

NET GST PAYABLE (1A - 1B): $12,910.93

Accounting Sync

Bridge transaction data to Xero, MYOB, or Quickbooks

Job Configuration

Export Type

Target System

Xero MYOB CSV (Universal)

Date From

Date To

🔄

Automated Scheduler

Set up daily automatic push to your accountant.

Fuel Prices Management

Set, schedule and broadcast pump prices to all terminals

Current Pump Prices

ACCC Connected

Fuel Grade	Current (c/L)	Cost Last Del.	Margin	ACCC Status	Actions

Set New Price

Selected Grade

New Price (c/L) Y

Price Change Type

Reason for Change Y

Notify Loyalty App Users Auto-Submit to ACCC (FuelCheck)

Price Change History (Last 30 Days)

Date/Time	Grade	Old Price	New Price	Changed By	Reason	ACCC Ref	Status

ACCC Submission Log

Regulatory audit trail of all fuel price notifications

FuelCheck NSW Active

Submitted Today

24

Pending Queue

0

Failed (Manual Req)

0

Avg. Response Time

480ms

Submission History

Submission ID	Timestamp	Grade	Price (c/L)	Target API	Attempts	Status	Actions

Store Products

Manage catalog, pricing and stock levels

Barcode	Product Name	Category	Price	SOH	Actions

Receive Stock

Check-in deliveries and update inventory

Select Purchase Order / Supplier

Product	Expected	Received	Status

Purchase Orders

Manage supplier procurements and order history

PO Number	Supplier	Date	Total Value	Status	Actions

Wastage & Shrinkage

Record expired, damaged or stolen items

New Entry

Search Product

Quantity

Reason

Recent Wastage Logs

Date	Product	Qty	Reason	Value

Stocktake Session

Audit on-hand inventory and reconcile variances

Session Setup

Stocktake Type

Select Categories

Beverages Food & Snacks Tobacco Automotive

Freeze SOH during count (Recommended)

Counter 15 / 120 items

Product	Barcode	Count Quantity	Actions

Last Scanned / Focus

Scan a product to focus it here

Manual Lookup

If barcode is missing, search by name in the counter list to the left.

Variance Report

TOTAL COST IMPACT

-$124.50

Product	System SOH	Counted	Variance	Variance %	Value Impact

Reorder Alerts Dashboard

Low stock and stockout warnings with one-click ordering

Out of Stock

12

Below Reorder

28

Near Reorder

45

Suppliers Affected

6

Est. PO Value

$4.2k

Critical Alerts

	Severity	Product	Supplier	SOH	Reorder Pt	Days of Cover	Actions

Loyalty Members

Manage customer accounts, points balances and tiered benefits

Member Directory

Showing 0 members

Member ID	Full Name	Contact	Tier	Points Balance	Total Spend	Last Visit	Actions

Loyalty Earning Rules

Configure how members earned points and CPL discounts

Programme Performance

Analytics and growth tracking for the loyalty scheme

Redemption vs. Earning Trend

Chart: Redemption Trendline

Member Tier Split

Donut: Tier Distribution

Shift Task Board

Operational checklist and maintenance task tracking

To Do

3

In Progress

2

Completed Today

8

EOD Daily Reconciliation

Reconcile POS records against card settlements and physical cash

Tender Reconciliation

Tender Type	POS Total	Physical / Settled	Variance

Variance Summary

Cash Variance +$0.45

Card Variance -$0.10

Drive-Off Losses -$74.20

Net Day Variance -$73.85

Sign-Off & Adjustments

Reconciliation Status

Finance Notes

Site P&L Dashboard

In-depth profitability analysis for current site

Line Item	Current Period	Prior Period	Variance (%)
REVENUE
Fuel Sales (ex GST)	$4,250,120.00	$4,110,500.00	+3.4%
C-Store Sales (ex GST)	$142,400.00	$135,200.00	+5.3%
TOTAL REVENUE	$4,392,520.00	$4,245,700.00	+3.5%
COST OF GOODS SOLD
Fuel Cost	($4,085,000.00)	($3,910,200.00)	+4.5%
Stock Purchase	($84,200.00)	($81,500.00)	+3.3%
GROSS PROFIT	$223,320.00	$254,000.00	-12.1%

Fuel Tax Credit (FTC) Calculator

Calculate claimable fuel excise for BAS lodgement

Claim Parameters

BAS Period

Diesel Litres - Generator (Off-road)

Diesel Litres - Heavy Vehicles (Public Road)

Estimated Total FTC (W1)

$2,548.80

ATO Rate Table (FY26 Q3)

Activity	Excise Rate	Eligibility %	FTC Rate
Off-road Plant	48.8 c/L	100%	48.8 c/L
Heavy Vehicles (>4.5t)	48.8 c/L	38.5%	18.8 c/L

Disclaimer: Rates are indexed to CPI and change on 1 Feb/Aug. Verify against current ATO FTC Rate Tool before lodgement.

Staff Profile

Manage employment details and compliance certifications

Employment Details

First Name Y

Last Name Y

Shift Role Y

Employee ID

System PIN Y

Compliance & Certifications

RSA (NSW) Certificate

Valid until 12 Dec 2027

First Aid Training

Expired 14 Feb 2026

Fire Warden Training

Not Scheduled

Staff Directory

Showing 0 employees

Employee Code	First Name	Last Name	Designation	Contact Number	DOB	Address	Blood Group	Actions

Fleet & Business Accounts

Manage corporate credit accounts, credit limits and billing terms

Account Directory

Showing 0 accounts

Business Name	ABN	Credit Limit	Current Balance	Status	Actions

Fleet Card Management

Issue and manage fuel cards per vehicle or driver

Active Fleet Cards

Card Number	Account	Vehicle/Driver	Daily Limit	Status	Actions

Fleet Invoicing

Automated monthly billing and tax invoice generation

No invoices generated for the current billing cycle.

Regional Operations

Network-wide oversight, price broadcasting, and exception management

Portfolio Quick-Stats

Volume (24h)

412.5k L

↑ 4.2% vs LW

Open Internal Alerts

12

Across 8 sites

System Alerts (Network-wide)

Maintenance & Compliance

EPA obligations, safety audits and equipment maintenance logging

Compliance Obligations

Obligation Name	Status	Next Due Date	Frequency	Actions

Environmental Incident Report

EPA-compliant reporting for spills, leaks and contamination (SCR-CMP-03)

Incident Details

Incident Type

Date & Time

Substance Involved

Estimated Volume (Litres)

Immediate Actions Taken

Containment & Risk

Substance Contained?

Yes Partially No

Reached Stormwater?

Yes No

Evidence / Photos

Upload Evidence

User Management

Manage platform access, roles and permissions

Platform Users

Name	Email	Role	Status	Actions

Site Configuration

Global site settings, tank parameters and regulatory feeds (SCR-ADM-04)

General & Location

Site Name

Site Code

ABN

State Regulatory Feed

Fuel & ATG Configuration

ATG System Type

ATG IP Address

Port

Low Fuel Alert Threshold (%)

5% 20% 50%

System Audit Log

Tamper-proof history of all administrative and sensitive operations

No audit entries found for the selected period.

Fleet Accounts

Manage commercial fleet profiles and limits

Select an account to view details or create a new one.

Fleet Cards

Issue, suspend, and manage individual vehicle cards

No active cards found for this account.

Daily Operations Dashboard

Real-time site metrics and task management

Operations telemetry is currently offline.

Site Obligations

Track licenses, permits, and regulatory requirements

All obligations are currently up to date.

Incident Register

Log and manage WHS, environmental, and security incidents

No active incidents recorded.

User Management

Manage staff access, PINs, and credentials

Select a user from the directory to manage access.

Site Configuration

Manage forecourt hardware, store details, and network topology

Site details are synchronized and healthy.

Roles & Permissions

Manage Role-Based Access Control (RBAC) and permission matrices

Role Name	Type	Active Users	Permissions	Status	Actions

Search Knowledge Base

Platform Overview & Key Navigation

Last updated: 12 March 2026 • 4 min read

Welcome to the next generation of Site Management. This guide covers the core layout and how to navigate between the POS, Back-Office, and Management modules.

The Global Header

The top header is persistent throughout your session. It contains the Global Site Selector (left), Quick Search (center), and the Notification Panel, Connection Status, and Clock (right).

Pro Tip: Keyboard Shortcuts

Press Ctrl + K to open the Command Palette from any screen to quickly jump to any module.

Common Workflows

Processing Deliveries: Navigate to Fuel > Delivery to start the 6-step verification wizard.
Shift Handover: Use the sidebar Shifts > Handover to generate the end-of-day report.
Wet-Stock Recon: Fuel > Reconciliation provides daily variance analysis.

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Equipment Maintenance

Schedule and track statutory maintenance for site assets

Equipment Asset	Serial / ID	Last Service	Next Due	Status	Actions

Pumps

Products

Basket

Live Alert Feed

Forecourt Overview

Live Tank Inventory (ATG)

Tank Level Dashboard

Wet-Stock Reconciliation

Create Product

Product Identification

Pricing & Tax

Stock Management

Restrictions & Status

Receive Stock

Received Items

Purchase Order

Order Line Items

Log Wastage / Shrinkage

Member Profile

Personal Information

Transaction History

Member Directory

Loyalty Earning Rules

Staff Roster

Clock Station

Shift Handover

GST / BAS Reporting

Sales & Collected GST

Purchases & GST Credits

Accounting Sync

Job Configuration

Automated Scheduler

Fuel Prices Management

Current Pump Prices

Set New Price

Price Change History (Last 30 Days)

ACCC Submission Log

Submission History

Store Products

Receive Stock

Purchase Orders

Wastage & Shrinkage

New Entry

Recent Wastage Logs

Stocktake Session

Session Setup

Counter 15 / 120 items

Last Scanned / Focus

Manual Lookup

Variance Report

Reorder Alerts Dashboard

Critical Alerts

Loyalty Members

Member Directory

Loyalty Earning Rules

Programme Performance

Redemption vs. Earning Trend

Member Tier Split

Shift Task Board

To Do

In Progress

Completed Today

EOD Daily Reconciliation

Tender Reconciliation

Variance Summary

Sign-Off & Adjustments

Site P&L Dashboard

Fuel Tax Credit (FTC) Calculator

Claim Parameters

ATO Rate Table (FY26 Q3)

Staff Profile

Employment Details

Compliance & Certifications

Staff Directory

Fleet & Business Accounts

Account Directory

Fleet Card Management

Active Fleet Cards

Fleet Invoicing

Regional Operations